Material Procurement
From indent to approved vendor, with the paper trail built in
Purchasing in a regulated plant is not just buying. Every vendor has to be qualified, every material has to trace back to an approved source, and every deviation in shelf life or potency has to be visible before the material is paid for. DeepPharmaERP treats procurement as the first control point in the quality chain.
What Material Procurement covers
Requisition and enquiry
- Shortage-driven requisition raised from the production plan, not from memory
- Purchase indent with department, project and cost centre routing
- Online enquiry issued only to vendors approved for that material
- Quotation capture with comparative statement and technical scoring
Vendor control
- Approved vendor list held per material, not per supplier
- Vendor rating on delivery performance, quantity deviation and rejection history
- Shelf life and API potency tracked against every receipt
- Qualification status and document expiry that blocks a PO when lapsed
Orders and work orders
- Purchase order and work order with slab-based verification and approval
- Work status tracking through to closure and payable release
- Amendment history with reason for change on every revision
- Purchase price history and landed price register per material
What the system notices for you
Suggestions only. Nothing here signs, approves or dispositions anything — a qualified person decides and the audit trail records who. Every model shows the data behind its suggestion, and every feature can be switched off per site.
Vendor risk scoring
Learns from your own rejection, delay and deviation history to flag which suppliers are drifting before the next shortage becomes an emergency.
Price anomaly detection
Compares each quotation against your purchase history and market movement, and surfaces the ones worth questioning.
Indent forecasting
Reads consumption patterns and production plans to propose reorder timing, so long-lead APIs are ordered before they hold up a batch.
Material Procurement — common questions
Can the system stop a purchase order to an unqualified vendor?
Yes. The approved vendor list is held per material rather than per supplier, and qualification documents carry expiry dates. When a document lapses or a vendor is not approved for that material, the purchase order cannot be raised.
How is vendor rating calculated?
From your own transaction history — delivery performance against promised dates, quantity deviation on receipt, rejection rate at QC, and shelf life or potency shortfall. You set the weightings; the score updates as receipts post.
Works with
Every module shares one database, so nothing below is an integration — it is the same record seen from a different desk.
Inventory Management
Every container, every location, every date control
Read more PDProduction Management
Plan, allocate, execute, reconcile
Read more BMeBMR — Electronic Batch Record
The batch record that cannot be back-dated, skipped or signed by the wrong person
Read more QCQuality Control — LIMS
Specifications, methods, worksheets, results and the certificate at the end
Read moreSee it on your own floor.
Two hours with your production and QA leads. We walk one product end to end and show you where it lands in the system — then you decide whether a gap study is worth it.