eDocument Management
Every attachment findable, none of it slowing the system down
Regulated manufacturing generates an enormous volume of scanned documents — COAs from suppliers, invoices, licences, certificates. Holding them in the transactional database makes the system slow. DeepPharmaERP keeps them in a separate repository, indexed and linked, with no impact on transaction performance.
What eDocument Management covers
Repository
- Image and PDF upload against any transaction or master
- Separate storage layer with zero impact on the transactional system
- User-defined document types with mandatory and optional rules
Retrieval and control
- Retrieval from the record it belongs to, not by folder hunting
- Missing document reporting against expected document checklists
- Version control and retention rules per document type
What the system notices for you
Suggestions only. Nothing here signs, approves or dispositions anything — a qualified person decides and the audit trail records who. Every model shows the data behind its suggestion, and every feature can be switched off per site.
Automatic classification
Reads an uploaded document and proposes its type, the record it belongs to and its expiry date.
Data extraction
Pulls values from supplier COAs and invoices for verification instead of manual entry.
Expiry monitoring
Watches licences, certificates and qualification documents and warns before they lapse.
eDocument Management — common questions
Will storing scanned documents slow the system down?
No. Documents live in a separate repository rather than in the transactional database, which is the design decision that keeps a system with years of scanned COAs responsive.
Can the system tell me what is missing?
Yes. Expected-document checklists per record type drive a missing document report, and licence and certificate expiry dates are monitored with advance warning.
Works with
Every module shares one database, so nothing below is an integration — it is the same record seen from a different desk.
Time Office & Payroll
Shifts, attendance and salary for a plant that runs around the clock
Read more UAUser Administration
Role-based access, electronic signature and an audit trail that holds up
Read more MPMaterial Procurement
From indent to approved vendor, with the paper trail built in
Read more IMInventory Management
Every container, every location, every date control
Read moreSee it on your own floor.
Two hours with your production and QA leads. We walk one product end to end and show you where it lands in the system — then you decide whether a gap study is worth it.